Eliminating a mail account

pedrogarnic

Registered
Hi:

I would like to eliminate an unused account. However, I have many mails, from this account, which I have moved to different folders inside mail, If I eliminate account, will I lose all the filed messages?

Thank you,

Pedro
 
If you have moved the messages to folders "On My Mac," then you'll definitely retain them after you remove the account. If it's a POP account, then you'll retain messages regardless because they're stored exclusively on your computer. If it's an IMAP account, then you need to ensure any messages you want to keep have been copied to mailbox folders "On My Mac" as they're otherwise stored only on the server.
 
Thank you!

To best understand your reply. I'm planning to completely eliminate account by going to preferece-accounts-(-). Is your suggestion still valid?

Pedro
 
Hello earthsaver,

Although I posted a separate question regarding the bloated Gmail mailbox on my HD, perhaps you can help me on it as well.

The mailbox folder (IMAP-user.com@imap.gmail.com) has grown to nearly 11 GB, while my usage on the Gmail server is 4.5 GB. Inside this folder is another folder named '[Gmail]' which is 8.18 GB!! plus several mailboxes: 'Apple Mail To Do.imapmbox', 'Deleted Messages (gmail).imapmbox', 'Deleted Messages.imapmbox', 'Drafts.imapmbox', 'INBOX.imapmbox', 'Junk (gmail).imapmbox' and 'Sent Messages.imapmbox'.

Can I delete this mailbox folder from my Mac and then rebuild it? or conversely, can I delete the '[Gmail]' folder? Or, should I remove the contents of the different folders/mailboxes and then rebuild?

It would appear that Gmail is filing information and isn't purging it after I delete a message.

Your help is appreciated.

Pedro
 
I just helped another client with similar tasks. You should first go to Gmail online and check out where messages are filed. Note the specific names of mailboxes/labels. In Gmail Settings > Labels, ensure that you're the labels you want to see in Mail are checked Show in IMAP. Those you don't need to see locally you can uncheck.

Then, in Mail, go to Mailbox > Synchronize > Gmail. Any change after Mail does its business? You can monitor the process in the Activity window.

Secondly, it sounds like you have some duplicate mailboxes. Look at the ones that hopefully are mapped inside your consolidated Inbox, Drafts, Sent, Junk, Trash mailboxes up top of the Mail sidebar. Compare them respectively to the ones in the Gmail parent mailbox at the bottom of the sidebar.

As you find messages that belong in a different mailbox, you can put them there (or delete them if you don't need them). In particular, note that Gmail calls its main sent mailbox "Sent Mail," so any mailbox of a different name is the incorrect one and should be merged with Sent Mail.

When you finish sorting through mail and removing messages from the wrong folders, you can remove the duplicate labels from the bottom section of Gmail's Label settings pane. On the next sync with Mail, they should disappear. Finally, I recommend mapping any Gmail folders that aren't already. If one appears at the bottom of the sidebar, select it and choose Mailbox > Use This Mailbox For > [type of mail in folder].

Anything else?
 
Thank you very much!

Followed your instructions and allowed my laptop to synchronize mail overnight. It has slimmed down Gmail folder by 5.5 Gb. Guess I should do this on a periodic basis.

This didn't work when I tried to do it before. Must have done so without following the proper steps.

Solely as an academic question: Would it be safe to empty all Gmail mailboxes using the Finder and then synchronize?

Best regards,

Pedro
 
I'm not sure I would do it in the Finder, however since Gmail is an IMAP account and everything is stored on the server, you could make a note of your account preferences and then delete and re-add the account entirely. That would do the trick as far as the Finder is concerned but keep Mail in the loop.
 
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