Emailing "pages" file in suitable size

[samiam79]

Hello

I have created a "newsletter" using Mac iwork Pages publication.

The newsletter includes text and pictures.

I would like to email it to over a hundred people so need it to be a small file. At the moment it is approx 3.2 MB. I tried compressing it to zip but it is still way too large.

I downloaded Graphic Converter but cannot work out how to use it with Pages.Or is there an easier way?!?

Cheers
xx

 

[Randy Singer]

If you mail out a newsletter in Pages format, there are two potential problems. The first is that all of your recipients may not have a copy of the Pages application. Since Pages uses a proprietary file format (unless you Save As into another format when saving), it is unlikely that anyone that does not have a copy of the Pages application will be able to open the file. And since there is no version of Pages for Windows, all of your recipients using Windows will be unable to open the file.

Second, even if your recipients all have Pages, if you use a font (or fonts) that your recipients don't have, the newsletter may not look right, as other fonts will have to be substituted in their place.

The way to avoid this problem, and also to get your file size smaller, is to save your newsletter from within Pages as a PDF. (File --> Print --> PDF button --> Save As PDF.) PDF is a file format that everyone can handle using either OS X's Preview, or the free Adobe Acrobat Reader (which is cross-platform.)

If the size of the resulting PDF file is too large, you can make it smaller using OS X to subtly reduce the size/quality ratio of embedded JPEG's in the file. Open the PDF file in Preview, choose File --> Save As and at the bottom of the dialog box choose Format: PDF and next to Quartz
Filter choose: Reduce File Size.

If this is too much of a quality trade-off for your tastes, you can use OS X's Colorsync filters to reduce PDF file size without appreciably reducing graphic quality. See:
http://www.hoboes.com/Mimsy/?ART=360